How to Participate in VoiceBoxer Forum Events

voiceboxer forum presenter interface

VoiceBoxer Forum allows for up to 13 presenters (including the moderator) to speak and participate in events with simultaneous interpretation.

Additional presenters can participate in the event, but only those in the Forum will have their audio and video feed presented in the gallery.

In the top right corner of your screen, you will see your own video feed and a microphone in green (unmuted) or red (muted). This will always be present whether you are in the Forum or not. When you are in the Forum, your image will be displayed in the gallery in the middle of your screen as well.

What to Do When You Are in the Forum

When in the Forum, you have the ability to mute and unmute yourself during the event. You can also be muted or unmuted by the moderator. Mute status is displayed by the microphone icon on each presenter’s live feed.

To help the Forum event run smoothly and limit cross-talk, presenters should use the hand icon to “raise their hand”. This is helpful for all participants and especially helpful for the interpreters who must follow the dialogue closely.

Remember, there are only 13 people (including the moderator) in the Forum at one time.

Because the event still features simultaneous interpretation, it’s important to speak slowly and one person at a time. It’s highly suggested to mute your own microphone when you are not speaking.

If you see your video feed in the gallery – you are in the Forum. This means that you can mute and unmute your audio feed to participate in the meeting.

Keep in mind that the moderator can also mute your audio feed.

What to do When You Are Not in the Forum

When there are more than 13 presenters (including the moderator), additional presenters will not be visible or able to broadcast their audio.

If you do not see yourself in the gallery, you are out of the Forum. You cannot broadcast or unmute yourself, but you will be able to view and listen to those participants in the Forum.

In order to broadcast, you must first join the Forum. To do this, click the ‘raise hand’ icon . This informs the moderator that you would like to be moved into the Forum.

How to Moderate VoiceBoxer Forum Events

voiceboxer forum moderator interface

Moderating a VoiceBoxer Forum event is a little different from a traditional VoiceBoxer Podium event.

Muting and Unmuting Participants in a Forum Event

Because participants in the forum (the 13 individuals with feeds displayed in the gallery) can mute and unmute themselves, it’s important for the moderator to limit cross-talk and multiple participants speaking at once.

Always keep in mind that multiple interpreters are busy interpreting the participants.

As the moderator, you can mute and unmute all participants except for the active presenter (the largest video feed). If you use the mute all / unmute all functions during the presentation, it will not affect the active presenter.

Controlling Who Is in the Forum Using the Arrow Icon

The arrow icon next to each participant’s name is an important tool while moderating a VoiceBoxer Forum event.

Because only the first 13 participants will be active presenters in the Forum, you can bring a new presenter by clicking the arrow icon next to their name. This will also move the lowest priority Forum participant out of the Forum and remove their audio feed and their video feed from the gallery.

You can assign ‘first priority’ to any participant by clicking the arrow next to their name. This will move them into the top position in the forum, before the active presenter.

Participants will not be able to assign themselves to the Forum, they will only be able to notify you of their wish to enter the Forum by clicking the ‘raise hand’ icon in their left toolbar.

How to Activate VoiceBoxer Forum

The planning of a virtual meeting as a VoiceBoxer Forum event must be done by the event creator.

On the first page of event creation, tick the Multi-audio option to activate VB Forum (Multi-video activates automatically with VB Forum):